3032 BUSINESS ENGLISH BUSINESS REPORTS ANSWERS

3032 BUSINESS ENGLISH WORKSHEET ON REPORTS WEEK:11 TEACHERS’ COPY

AN ASSESSMENT REPORT ON MOVING OFFICE TO THE OUTSKIRTS OF THE TOWN

PLAN

I.  INTRODUCTION AND PURPOSE

-The background to the report

-Who requested the report and why

-What the report aims to do

II. FINDINGS

-What data was collected and how (transport and staff survey)

-Interpretation of the research results

III. GENERAL FEATURES OF THE MOVE

IV. TRANSPORT OPTIONS TO THE NEW LOCATION

1-CAR AND PRIVATE TRANSPORT

2-CAR-SHARING SCHEME

3-TRAIN SERVICES

4-BUS SERVICES

5-TAXI OR SHUTTLE BUS SERVICE AT HAVINGTON STATION

V.CONCLUSION AND RECOMMENDATIONS

-Review the main issue(s)

-Highlight the need for action

-Recommend favoured options

Fill the missing parts of the assessment report about moving office to the outskirts using the positive and negative features provided below.

ABOUT THE GENERAL FEATURES OF THE OFFICE MOVE:
NEGATIVE	POSITIVE
Staff don’t know how to travel to the new location.	Fresh air and chance to do sports in the new premises
	The company will have larger office buildings and office rooms.
	Chance to have a new auditorium built
ABOUT TRAVELlNG TO THE NEW PREMISES
NEGATIVE	POSITIVE
Limited public transport	Train service available
No buses	Staff could take private cars.
Gas for the cars will be costly.	Car sharing scheme will be provided.
Nearest train stations  are Havington- 6 and Pachett  4 km away.	Company  providing shuttle buses  to the train stations

THE REPORT

I.INTRODUCTION

The main aims of this report are to find out how many staff members  will be negatively affected by the relocation, investigate transport links to the new building  and make recommendations in order to help staff get to and from Sunnydale Business Park.

II.FINDINGS

The data for this research was gathered by way of a written survey. Follow up interviews were conducted with staff who did not know how they will travel to the new location.

A total of 310 staff will be based at the new premises. The following chart is a summary of the findings.

Travel to Sunnydale Business Park

Walk or cycle	Train or cycle	Car, motorbike or car share	Don’t know	Total
20	20	172	98	310

III.GENERAL FEATURES OF THE MOVE

Given the high cost of office space in the city centre, the company will be relocated to the new Sunnydale Business park on the outskirts of the city in January next year. This move will provide more spacious facilities. The park will be a source of fresh air and give the workers a chance to do sports in the new premises. Furthermore, the workers will have larger office buildings and office rooms. In addition, there will be a chance to build a new auditorium in the park.

Despite these benefits, a major issue is the lack of public transport links to the business park. Most of the workers stated that they did not know how they can get to new the offices. Therefore, we were asked by the senior management  to write a report on this issue.

IV. TRANSPORT OPTIONS TO THE NEW LOCATION

This data is based on my experience of travelling from the city in my car, and on online research and telephone interviews with the local council and train and bus companies.

1.CAR AND PRIVATE TRANSPORT

The Sunnydale Business Park is approximately 30 kilometers from the city centre. The location has easy access by motorway to the city centre, although there is heavy traffic at rush hours. Public transport to the Sunnydale Park is very limited. The staff could take private cars. However, the gasoline will be costly for workers. To solve this problem a car sharing scheme will be used.

2.CAR –SHARING SCHEME

Due to the fact that many staff will now be using their cars to get to work, we recommend that the company provides staff with some incentives to set up a car-sharing scheme. This would be a very cost-effective, flexible option for many staff.

This solution should be closely monitored and reviewed after three months in order to evaluate its effectiveness.

3.TRAIN SERVICES

The nearest train stations are in Havington and Pachett. Havington is six kilometres away. Trains run every 30 minutes to this station. Pachett  is only four kilometres away, but the service is less frequent, with trains stopping once an hour.

4. BUS SERVICES

There are currently no bus services from the city centre to the new premises.

5.TAXI OR SHUTTLE BUS SERVICE

Given the distance from the train stations to the business park, the company could provide a morning and evening shuttle bus or taxi service to and from Havington and Pachett train stations. The timetable of the shuttle bus would be integrated with the train times from the station.

CONCLUSION AND RECOMMENDATION

The fact that almost a third of staff (98 people) do not know how they will travel to the new location is a major concern for them and the company. It can be concluded that the company will need to help staff with transport arrangements. To do nothing would adversely affect staff morale, and there is a risk that some staff would leave the company due to the relocation.