BUSINESS ENGLISH 3032- BUSINESS LETTERS WORKSHEET 1

A Sample Letter:

                                                                                                                                                                Baubergerstr 17

                                                                                                                                                                80991 Munich

Ms. Teresa Winch

Vending Machines Inc.

Box 97

                                                                                                                                                                19 February

Dear Ms. Winch

South-East Asian opportunities

I was very pleased to have met you again at the opening day we held in our Munich brewery last week. I hope you enjoyed yourself and felt that your visit was useful.

I found our discussion about the activities of your organization in Korea very interesting. It seems to me that there are a lot of ways in which our organizations could work together to our mutual advantage in South-East Asia. I have enclosed a brochure with further information about our products. I propose that we get together soon to discuss the matter in more detail.

I hope this suggestion is of interest and look forward to hearing from you.

Yours sincerely,

Katherine Sell

Sales Manager

Encl.  product brochures

Salutation:

When you don’t know the name of the recipient:

Dear Sir/Madam (BrE)

Ladies and Gentlemen (AmE)

When you know the name of the recipient:

Dear Mr./Mrs./Ms./Miss Winch (BrE, AmE)

Endings:

When you don’t know the name of the recipient:

Yours faithfully (BrE)

Sincerely yours (AmE)

When you know the name of the recipient:

Yours sincerely (BrE)

Sincerely (AmE)

Sign the letter, then print your name and position under your signature.

EXERCISE 1:

Complete the letter with an appropriate word from the box.

Above post	salary	attached	Look forward
confirm	pleased	proposed	application
queries	hesitate	acceptance

Mr. Andrew Harris                                                                                           FAİRER TRADE LTD                                          

77 Dunham Road                                                                                              Denzell house, Cheshire

Bolton

Lancashire BL3 2FK

14 March

Dear Mr. Harris,

Further to your ___________for the above post, I am ___________to confirm that the Selection Board which met on 11 March recommended that you will be appointed to the___________, subject to medical clearance.

Your ___________will be paid at the rate of £25,000 per annum.

Other benefits are set out in the particular of post___________.

I should be grateful if you could ___________in writing that you wish to take up the post by Wednesday 20 March.

The ___________start date is on 8 April and your contract, which is for a period of one year, will be issued after we receive written confirmation of your___________.

If you have any ___________regarding the terms and conditions of service of the appointment in the meantime, please do not ___________to contact me on the above number.

I ___________to hearing from you shortly.

Yours sincerely,

Karen Poulson, Recruitment Officer

EXERCISE 2:

grateful	Free any morning	convenient	faithfully
customers	confirm	Shortly staying	Look forward

Dear Sir or Madam,

We have heard from one of our mutual ___________that your company is involved in a number of interesting design projects.

As I am ___________in your city on business, I am writing to enquire whether it would be ___________to visit your office.

I shall be in town from 14^th to 18^th November. I would be ___________from 11.30 onwards and in the afternoon of 15^th November.

I would be extremely ___________if you could ___________whether a brief visit could be arranged on one of the days and at times suggested.

I ___________to hearing from you.

Yours___________,

Anita Trosborg

Design Director